If you are traveling and have not submitted a Traveler Profile to L-3 Travel Office, you must complete your profile through the American Express Office (AXO) on-line process so that all pertinent travel preferences are saved in the system.  If you need assistance, please contact the Travel Office Profile ID Help Desk by phone at 914-751-4097 or TravelOfficeIDHelp@CorpTravelOffice.com.

The EITC travel request form is the key an efficient travel process.  Please open the EITC Visit Request located on BizPort as “read only” and save it with a new file name for each trip.  This ensures that current rates and information included on the request form are available for your use.

The EITC Visit Request must be submitted via fax to the Team EITC Security Manager or emailed to tampa.security@L-3com.com if you need your clearance at the travel destination. Open the EITC Visit Request as “read only” and save it with a new file name.

The Travel Process:

1)    Fill out the Travel Request.

a.       Obtain a transportation cost estimate. You may either use the link on the electronic travel request form or Contact L-3 Travel for a travel cost estimate. Identify yourself as a Team EITC member.

                                                               i.      L-3 Travel Office 1-888-986-6633 (from US) or 1-914-423-4481 (outside USA-call collect)

                                                              ii.      www.CorpTravelOffice.com

b.       Per Diem Rates – https://secureapp2.hqda.pentagon.mil/perdiem/perdiemrates.html

2)       Submit the Travel Request to your Director. 

a.       After the Program Manager has approved the Travel Request, a Costpoint Charge number will be issued to your Director by the EITC Travel POC.  Provide the charge number to L-3 Travel to reserve the tickets estimated in step a.

3)       Security (Visit Requests)

a.       The EITC Visit Request must be submitted via fax or email to the Team EITC Security Manager if you need your clearance at the travel destination

4)       Within 7 days of your return submit the following to your Director:

a.       Trip Report (electronic copy)

b.       Travel Expense Report with original signatures (paper copy)

c.        Original receipts (Except coin operated laundry machines, tolls, metro fares and parking under $25)

d.       Ticket or itinerary (original or e-mail from L-3 Travel)

e.       Hotel invoice/itemized receipt (original)

5)       Your Site Director will send your claim to the Team EITC Travel POC.

IMPORTANT TRAVEL INFORMATION:
1)  Current versions of all Travel Forms can be found here.

 2)  All Team EITC personnel are required to use L-3 Travel for air, train, lodging and rental car reservations unless otherwise authorized by the program manager.

3)  Lodging - L-3 Travel will book a room at a hotel that you request even if the per diem rate is NOT available. It is your responsibility to request L-3 Travel to locate a hotel that has a room within the per diem rate. Please contact the Team EITC Travel POC before you travel if your lodging exceeds the per diem rate.

4)  Airfare: L-3 Travel will book all Team EITC airfare and pay for it with a L-3 American Express card.  Team EITC members must purchase NON-REFUNDABLE tickets unless directed otherwise by the Program Manager.

5)  Drive vs. Fly - If you are not carrying equipment via your POV or rental car, then it is considered your personal choice to drive. When you choose to drive, you will be reimbursed the lowest of the following: POV miles, car rental or non-refundable airfare. You must obtain an airfare quote from L-3 Travel for the dates of travel and include a copy with your Travel Expense Report.

6)  Car rental:
  a) L-3 Communications Employees - Base rental car insurance is provided if you make reservations through L-3 Travel. However, you may choose to use your own car insurance policy to cover the rental car. Additional insurance accepted is at the employee's expense.
  b) Subcontractors - Rental car insurance is not reimbursable by the government. If you desire rental care insurance you must check with your parent company for specific details. Usually the credit card your company furnishes you provides base car rental insurance. However, you may choose to use your own car insurance policy to cover the rental car. Any insurance accepted is at your own expense.

7)  Per diem:
  a) Enter the lodging/meals+incidental rates (ie. 96/38). Meal per diem will be reimbursed at 75% of the destination per-diem rate on both the first and last days of travel regardless of the departure or return times. For example, if the meal/incidental rate is $51, then you would claim $38.25 for the first and last days of travel.

If you have any questions or need assistance, please call or e-mail the Team EITC Travel POC.